Incident & near-miss report builder
Capture an incident or near miss properly — the facts, who was involved, the root cause and the corrective actions — then check whether it's...
- Printable draft
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- Edit before issue
No signup. Use it as a planning aid, then review against the actual site.
Complete document
PDFbuild it section by section below
Check the detail here, then carry it into the RAMS
This tool helps with one part of the paperwork. The builder brings the task, method, hazards, evidence prompts and sign-off together in the full RAMS draft.
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Use free tools →What happened
People involved
Names you type are remembered on this device for next time — nothing is sent to us.
Injury & immediate response
Root cause
Five-whys, kept short. Work past the obvious to the management arrangement that let it happen.
Corrective actions
Sign-off
Photo evidence
Photos of the scene, the damage or the conditions — they print with the report.
Photos stay in this browser — they are never uploaded.
Document control
Who owns this document and when it gets looked at again — the evidence reviewers check first.
Name, role and company are remembered on this device only — nothing is sent to us.
Next: Date of incident
Near miss (no injury, no damage)
Date not set
Document control & sign-off
Why report near misses, not just injuries
A near miss is the same event as a serious injury, minus the luck. Recording near misses and damage-only events is the cheapest safety improvement there is — you get the lesson without anyone getting hurt. The crews that capture and act on near misses are the ones that stop the version that does cause harm. A report is only worth filling in if the corrective actions actually get done, which is why this builder pushes you from the facts through to root cause and a dated action list.
RIDDOR in brief
RIDDOR — the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 — is the law that requires certain workplace incidents to be reported to the HSE. The duty to report falls on the responsible person: the employer, or whoever is in control of the work premises — never the injured person. RIDDOR covers four things: work-related deaths, specified serious injuries to workers, certain over-seven-day absences, and listed dangerous occurrences (near-miss events with real harm potential, such as a lifting-equipment failure or a scaffold collapse).
Accident book vs RIDDOR — they're not the same
Almost every workplace incident goes in your own accident book / incident log — that internal record is always good practice and, for many events, a legal recording duty. Only a subset of those incidents are RIDDOR reportable to the HSE. An over-three-day (but not over-seven) absence, for example, must be recorded internally but does not need a RIDDOR report. Recording an incident is not the same as reporting it, and the RIDDOR check in this tool is about the second step.
RIDDOR reporting deadlines
| Incident | What to do | Deadline |
|---|---|---|
| Death | Notify without delay, then report online | Online report within 10 days |
| Specified injury to a worker | Notify without delay, then report online | Online report within 10 days |
| Non-worker taken to hospital for treatment | Notify without delay, then report online | Online report within 10 days |
| Listed dangerous occurrence | Notify without delay, then report online | Online report within 10 days |
| Over-7-day incapacitation of a worker | Report online (no immediate notification required) | Online report within 15 days of the accident |
| Over-3-day (not over-7) incapacitation | Record internally only — no RIDDOR report | Keep in the accident book |
This tool is a guide, not a ruling
The reportability check works through the RIDDOR criteria with you, but it cannot make a legal decision for your specific incident. If the answer is borderline, or anything about the injury changes, treat it as reportable and check the official guidance — it is safer to report and be told it wasn't needed than to miss a duty. Make reports and read the full guidance at hse.gov.uk/riddor.
Source: RIDDOR 2013 (SI 2013/1471) and HSE guidance Reporting accidents and incidents at work (INDG453).
RamsDocs helps draft structured RAMS from your job details. It does not replace competent-person review, site-specific judgement or your legal duties.
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